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COVID-19 Procedures for Parents

Empow Studios has developed a robust safety plan to address the risks associated with COVID-19 empow.me/news/covid-19-mitigation-plan. Summer camps are held to a strict standard of safety, and we’re going to need your help to protect all the campers and staff, and to make our program be safe and compliant.

Please review the following procedures and help us stay safe and compliant by following them closely. The safety of our customers, and our camp license is on the line, so we will be strict in enforcing these procedures.

We hope you will be supportive of Empow’s COVID-19 policies, including the rules of having masks on at all times. Please review these rules with your child before camp. We understand people may not agree with all of our choices, but it’s important that we apply rules consistently among campers, so please help us create a cooperative environment.

Our Rules

  • Face masks are required for everyone on site at all times.
  • Parents are not allowed to enter the program space (the rooms where the programs are run). This is prohibited by Massachusetts regulations. You can enter common areas such as the lobby or reception, depending on the site, while wearing a face mask. However, if the drop-off instructions call of outdoor drop-off, we ask that you follow that process.
  • Drop-off times are staggered between groups in camp. Your scheduled drop-off time will be provided to you in the Welcome email before camp. Please be on time. If you miss your time, we may ask you to wait while we help other groups check in.
  • Campers will be seated 6 feet apart from each other. However, some activities may bring them closer to each other and to the instructor while wearing a face mask.

Before Camp

Please print this document and become familiar with the procedures. Please also review the drop-off and pick-up procedures for the specific camp location your child is attending.
Each day before leaving your home for the camp, please complete the pre-screening survey. If you do not complete the survey ahead of time, we may ask you to wait while we check in other campers who had the screening questions ready. The survey will ask you the following questions:

  • In the past 14 days, have you had close contact with a person known to be infected with the novel coronavirus (COVID-19)?
  • Today or in the past 24 hours, have you or any household members had any of the following symptoms?
    • Fever (temperature of 100.0°F or above), felt feverish, or had chills?
    • Cough?
    • Sore throat?
    • Difficulty breathing?
    • Gastrointestinal symptoms (diarrhea, nausea, vomiting)?
    • Fatigue? (Fatigue alone should not exclude staff or camper from participating)
    • Headache?
    • New loss of smell/taste?
    • New muscle aches?
    • Any other signs of illness?
    • Have you given your child any fever medications in the past 24 hours?

If the answer is “Yes” to ANY of these questions (except for fatigue), we will not be able to accept your child into the program, and we ask you to stay home for the day. If the symptoms disappear, your child may return to the program after 24 hours.

In addition, upon your arrival, our staff will ask the same questions in person, and will visually assess whether your child is showing any signs of illness, as required by the state guidelines for camps. If the child is showing symptoms of being ill, we will not be able to accept your child into the program.

Things to pack
In addition to all the usual camp things, please be sure to pack a comfortable face mask for your child. The face mask must be either changed or washed every day. A backup mask in his or her backpack would also be handy if the first one gets lost or sweaty. If your child needs a new face mask, we will provide a disposable one for the day.

If possible, we recommend packing a personal-size tube of sanitizing gel.

Monday Morning
You will receive an email with detailed instructions on the drop-off procedure the week before camp. Please read it carefully and follow the instructions. The general flow will be as follows:

  • Each site will have either an outside or an inside drop off procedure, depending on the facility
    • For outside drop-off, we will have a station where you will be able to drive up, go through the screening process described above, and drop off your camper
    • For inside drop-off, we will ask you to park and follow the signs for the check-in area. Once there, you will be directed by the staff. Please do not enter the program space (classrooms), please wear a face mask at all times, and maintain a 6 foot distance from other families.
  • If we observe any symptoms that require an additional conversation, or if there are any incomplete forms or other follow-ups, we may ask you to step/pull aside and wait while we check in other campers and then return to complete your check-in. Please be patient while we try to help everyone.

During Camp
While in camp, our staff will monitor children throughout the day for symptoms of any kind, including fever, cough, shortness of breath, diarrhea, nausea, and vomiting, abdominal pain, and unexplained rash. Children who appear ill or are exhibiting signs of illness will be separated from the larger group and isolated until able to leave the facility. Parents will be contacted immediately for pick-up. We will have a non-contact thermometer on site to check temperatures if a child is suspected of having a fever (temperature above 100°F). If any child or staff appears to have severe symptoms, we will call emergency services immediately.

Compliance
If you would like to learn more about state regulations relevant for camps, you can find the documents here:
MA EEC Minimum Requirements for Health & Safety 05-28-2020
MA Health & Safety Checklist for Phase 2 05-29-2020
MA EEC FAQ on Minimum requirements
MA DPH COVID-19 Training

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